Office Administrator - #1714012

Hays Recruitment - Exciting Opportunity for an Office Administrator in a Dynamic Sales Environment!

Located in Cardiff or Swansea with hybrid working available.

Basic Salary: £25,000 based on 37.5 hrs a week.

We are offering an exceptional opportunity to gain hands-on experience in a fast-paced administrative role within a globally recognised company. Hays, a leading recruitment specialist operating in 32 countries and listed on the London Stock Exchange as part of the FTSE 250 Index, is looking for someone eager to thrive in a sales-driven culture. Whether you are new to administration or seeking a career change, we welcome applicants from all backgrounds.

Key Responsibilities:

General Administration & Data Management:

• Provide vital administrative support to allocated teams and specialisms


• Update daily spreadsheets for Directors, Managers, and Consultants


• Generate ad-hoc sales and data reports as needed


• Update and format candidate CVs


• Perform filing, scanning, and printing duties


• Assist in preparing and distributing regular reports for your region


• Attend internal meetings, taking action points when required


• Help coordinate client and candidate events within your region


• Support regional and central incentive programs and events


• Maintain fee trackers for Directors


• Manage email distribution lists for your region

Office Management:

• Oversee the maintenance and management of office and IT equipment


• Process travel requests for team members


• Manage office stationery, collateral, and merchandise as required


• Coordinate and support external visitor logistics


• Serve as the first point of contact for property-related inquiries


• Assist in onboarding new starters by preparing IT equipment, welcome packs and physical desk


• Support HR administration tasks related to holidays, absences, changes to contractual details and new starters/leavers


• Management of office car diary


• Coordinating the office hybrid working rota

What you need to succeed:

• Discreet handling of confidential and sensitive information


• A commitment to equality, diversity, and inclusion in the workplace


• Strong interpersonal and communication skills


• Ability to work under pressure and meet deadlines


• Detail-oriented with a proactive and flexible approach


• Demonstrates professionalism and a customer-focused attitude


• Team-oriented with strong systems skills, including proficiency in Microsoft Word, Excel, and Outlook

What we offer:

• Access to our Learning & Career Zone for continuous personal and professional development


• Flexible hybrid working options


• An additional 5 days of holiday per year through our buy-and-sell scheme


• Invitations to our exclusive Black Tie Summer Ball and Christmas Parties


• Opportunities for global relocation


• A broad range of employee well-being initiatives and benefits


• Retail discounts, gym memberships, and more


• Unlimited access to virtual doctor consultations


• Employee loans for tech, travel, and commuting


• Paid charity day #HaysHelps and opportunities to engage with our charity partners


• Supportive networks, such as Parents@Hays and Hays Pride (LGBTQ+ network)


• A strong commitment to social and environmental responsibility

If you're ready to take the next step in your career with a global leader, apply now and join a company that supports both your personal and professional growth!