Higher Clerical Assistance Start ASAP - #1716617

Are you organized, detail-oriented, and ready to be the backbone of a Social Service team We're looking for a motivated individual to join our team and help keep everything running smoothly



Higher Clerical Assistant required to provide Business Support to the Learning Disability and Day Centre teams in Adult Services. The role and responsibility will include meeting and greeting visitors to the building, overseeing the reception desk functions.



To provide an administrative service to the team and maintain effective business support systems in respect of telephone messages, word processing, databases, registers, correspondence, minute taking, photocopying, filing and stationery supplies




To maintain and update service user and financial record systems to agreed standards




To input referrals and update appropriate database systems




To provide administrative support to the team e.g. produce and send ad-hoc / template letters




To process orders, Barclaycard purchases and invoices for goods and services e.g. stationery, furniture




To organise and maintain diaries, schedule meetings and take minutes as required, and to agreed standards




To assist managers, where appropriate, to record information within the human resources computerised system e.g. timesheets




Archive / retrieve / destroy files and maintain accurate records




To oversee the admin PPN process




To provide support to meetings and events for the service where required




To liaise with appropriate departments / agencies / organisations as required




To provide statistical information as required




To provide cover at other centres as necessary

Duties also involve, updating databases CareFirst and spreadsheets, managing a team mailbox, placing orders for goods/services via SAP, paying invoices, the administration of the team Barclaycard, taking team minutes and other general office duties.





Requirement:



Dealing with the public

Dealing with a variety of tasks & demands relevant to the post

Must be able to work as part of a team and contribute to effective team-working

Ability to be flexible and cope positively with change

Ability to deal with issues of a confidential nature

Non-judgemental attitude

Skills in the use of database / financial system

Word processing skills

Ability to communicate accurately/concisely and sensitively

Ability to organise and prioritise own workload

Commitment to produce quality work

Ability to use initiative





If interested, please submit CV and call Varsha on 02036913890 between 9am to 5pm Mon to Fri