Personal Assistant - #2070517

Your new company
A large, established Not for Profit organisation based in central Cardiff.
Your new role
A high-level Personal Assistant role providing confidential, proactive, and professional support within a fast-paced executive environment. The position requires strong organisational capability, discretion, and the ability to operate autonomously while anticipating priorities and managing competing demands. The role acts as a key coordination and communication hub across internal teams and external stakeholders, ensuring smooth delivery of executive objectives and effective day-to-day operations.
Key Responsibilities

• Executive Support & Gatekeeping: Manage complex diaries, communications, and inboxes; act as a primary point of contact, ensuring effective prioritisation of senior stakeholder time and commitments.
• To support and coordinate the scheduling, attending and minuting of meetings required for the new portfolio in advance of their arrival.
  • Briefings & Documentation: Prepare high-quality reports, presentations, correspondence, and briefing materials; conduct research and summarise key information to support decision-making.
  • Meeting & Event Coordination: Organise and support meetings, workshops, and events end-to-end, including agendas, minutes, logistics, and follow-up on actions.
  • Stakeholder Liaison: Build and maintain strong relationships with internal teams and external partners; facilitate smooth communication and collaboration across a complex portfolio.
  • Operational & Administrative Management: Maintain efficient filing systems, monitor deadlines, track actions, and ensure timely responses to queries and official requests.
  • Travel & Logistics Management: Arrange travel, accommodation, and expenses, ensuring compliance with internal processes and cost efficiency.
  • Team Collaboration & Office Support: Work closely with wider executive support teams to ensure continuity, provide cover when needed, and contribute to overall office effectiveness and governance compliance.
• Meeting & Event Coordination: Organise and support meetings, workshops, and events end-to-end, including agendas, minutes, logistics, and follow-up on actions.
• Stakeholder Liaison: Build and maintain strong relationships with internal teams and external partners; facilitate smooth communication and collaboration across a complex portfolio.
• Operational & Administrative Management: Maintain efficient filing systems, monitor deadlines, track actions, and ensure timely responses to queries and official requests.
• Travel & Logistics Management: Arrange travel, accommodation, and expenses, ensuring compliance with internal processes and cost efficiency.
• Team Collaboration & Office Support: Work closely with wider executive support teams to ensure continuity, provide cover when needed, and contribute to overall office effectiveness and governance compliance.

What you'll need to succeed
You'll have experience of working in a Personal Assistant or Executive Assistant role previously. You'll be a strong team player, coupled with a can-do attitude.
What you'll get in return
This is a temporary role to start immediately. The anticipated duration is 2-3 months with a possible extension. Hours of work are Monday to Friday, 35 hours per week. 8.30am-4.30pm or 9.00am-5.00pm. The hourly rate for the role is £15.40 per hour.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)