Office Administrator - #1695856

Office Administrator required ASAP



JobMatcha Recruitment now operate on civil, rail and construction projects across the UK and pride ourselves on empowering the worker by using our award winning technology to match workers to jobs



We offer to upskill our workers and to maintain our workforce from project to project



Job Details



JobMatcha are recruiting for a hard-working Office Administrator for an ongoing role we have working in an office based in Cardiff and then after 6 months Newport

Key Information:



* 40 hours per week



* Location Cardiff for 6 months and then office moves to Newport



* Ongoing work for an experienced Office Administrator



Responsibilities:



Boardroom and Meeting room calendar maintenance, Office supplies, EPI reporting associated with the office. CDR scanning and uploading, use of Docusign. PPE ordering for new staff, IT ordering for new starters. Lyreco – office stationary supplies (Sophie Lacey) Karen Wooton. Clarity copiers manual monthly printing



Carry out reception duties, as the first point of contact for staff and visitors to the site office, meeting and greeting visitors and providing an efficient contact route into the management teams, Managing incoming phone calls using a switchboard system, Dealing with incoming and outgoing post, ensuring correspondence received is logged appropriately and distributed accordingly, Support the team in the preparation of correspondence and reports. Book and facilitate the organisation of meetings, including the provision of refreshments where required. Preparation and distribution of all relevant papers in advance, Minute taking at meetings, transcribe and accurately present them back to the meeting chair. Sort, maintain, copy and distribute correspondence as directed, Ensure relevant paperwork is filed appropriately and maintained in an organised manner, Scan and upload documents onto the electronic document management system, 4Projects



Ensure that office facilities and consumables are maintained in an organised manner, Support the management team in the preparation of correspondence and reports, Book and facilitate the organisation of meetings, including the provision of refreshments where required. Preparation and distribution of all relevant papers in advance. Sort, maintain, copy and distribute correspondence as directed, Ensure relevant paperwork is filed appropriately and maintained in an organised manner, Have a high-level appreciation of the document management system (4 Projects) and be able to scan, upload and retrieve



Competencies and Requirements for the position:



* Must have Right to Work in the UK



* Experience as an Office Administrator



· Must have experience with an office that is a very fast-paced environment and need to ensure that they can manage the nature of what they do



· Will need to complete a background Clearance check if selected for this role



Benefits:



* 24hr management support



* Paid weekly and payroll support



If interested in the role of Office Administrator, then please apply ASAP